When completing work for one of your active hourly contracts, it's recommended to use the Work for Impact Time Tracking App to automatically record your work activity.
When using the Time Tracking App, you can add a description for the task you're working on and screenshots will be regularly taken throughout your working hours; these screenshots are stored in your Worklog and are accessible by both you and your client at any time.
Not only does using the Time Tracking App record your hours automatically, ensuring you are paid correctly, but it also provides evidence of what you were doing during your working hours - in the event that a client disputes your work, this evidence may be crucial in ensuring you are paid for the hours you've worked.
Occasionally, for example if you need to work away from the computer, have an unstable internet connection or your computer does not meet the minimum system requirements to run the Time Tracking App, it may be necessary for you to record the time you've worked manually.
Please note that the option to add time manually will only be available if your client has enabled this option in the terms of your contract.
To record the time you've worked manually, start by logging in to your Work for Impact account and clicking "My Jobs" - You'll be automatically taken to your active jobs and should click on the job where you'd like to add manual time:
From the job page, you'll be automatically taken to your Worklog for the job where you'll be able to see your time entries for the current week. To add manual time to the current week, you'll need to click the "Add Manual Time" button.
If you haven't had any time entries during the current week yet, the "Add Manual Time" button will appear in the center, at the bottom of the page:
If you have had time entries already during the current week, the "Add Manual Time" button will appear below your existing time entries, on the left:
Please note, because your client is charged as soon as each weeks ends, it is only possible to add manual time to the current week and time cannot be added to weeks which have already passed.
If you do need to add manual time to a week which has ended, we would recommend discussing the circumstances with your client directly and confirming with them whether they would be happy for you to add this missed time to the current week.
After clicking the "Add Manual Time" button, a form will appear:
Using this form, please enter the date and time that you started work, the date and time that you finished work and a description of the task you were working on during this period. If you're happy that everything is correct, click "Add" to add this time entry to your Worklog.
If you need to add several time entries to your Worklog manually, please repeat the above steps until all of your working time has been accurately recorded.
Should you experience any difficulties, please don't hesitate to contact us for further assistance.